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Library Board Minutes

December 2021


Library Board Meeting

December 14, 2021

Meeting called to order by Paula Martin at 4:00 p.m. (Meeting held via Zoom)


Present:  Rita Ennen, April Frank, Brian Kopp, Paula Martin, Nikki Wolla


Review of Minutes:  11/9/2021 Motion to Approve by Brian with the following corrections: 1) remove the “t” with the word “for” on third line under Director’s

                                 Report, 2) correct spelling of “programming” under New Business Section E. Space Analysis line 1.  Motion seconded by April. MSC


Approval of Expenditures:  Motion to approve by Brian and seconded by April. MSC


Financial Report:  Profit & Loss on track through 11/30/21.  The Benefits and Salary lines are a little under as anticipated.  Contract labor was utilized to help

                             reduce the cataloging backlog and will be wrapping up this year with no anticipated need in 2022.  Revenue collected at 98% which Rita

                             indicated is great.


Director’s Report:

  • Grinchmas had over 200 attendees with a lot of holiday spirit. 
  • Foundation Fundraiser (Old Fashioned Christmas) went well. (more on this under New Business)
  • Approximately 58 children wrote letters to Santa.
  • Overall traffic at the library is good.
  • Mark and Jaden worked hard on the holiday décor at library which looks very nice.
  • Annual reviews for the staff are about two-thirds finished.
  • Rita will be out of the office 12/15-12/18.


Unfinished/Old Business:

    A.      Strategic Plan Review- Goal 6

                    a.       Goal was reviewed and group commented accomplishment write up sounded good.


New Business:

    A.      Old Fashioned Christmas

                    a.       Foundation Board raised $3,639 at the event from ticket sales, silent auction, and wine pull.

                    b.       The funds will go into the Foundation Board general fund.

                    c.       The event went well and was the first since COVID.

    B.      Proposal to combine Friends and Foundation Boards

                    a.       Rita brought forth the idea of possibly combining the Friends and Foundation Boards noting the following benefits:

                                       i.      Reduction of board volunteers (less to fill/recruit)

                                      ii.      Creation of greater synergy (1 vision/ 1 focus)

                                     iii.      Better time management (reduction from 2 meetings to 1 combined meeting)

                    b.      After a brief general discussion, the board supported further exploration of the idea.  Rita will bring the idea forward to the Friends and

                             Foundation Boards for discussion and consideration.

    C.      Space Needs Planning Update

                    a.      As previously discussed, furniture is being moved down to the Community Room as a sort of staging area while the staff reconfigures areas. 

                             Eventually some furniture will be moved to storage. 

                    b.      Rita, upon Linda Carlson’s direction, has begun placing shelving orders which will come from the expansion budget.

                                       i.      $25,000 worth of shelving has been placed for the Large Print collection.  It will have an end cap which can be used for display

                                               purposes.  This will be placed in the historical area and it will be necessary to reduce the seating area to accommodate the

                                               collection growth.

                                      ii.      Rotating displays for periodicals also need to be ordered.  Rita is currently researching options.  Nikki made a motion to approve

                                               $35,000 from the building expansion budget for periodical displays.  Seconded by Brian.  MSC.

                    c.       Two additional temporary “offices” may be erected in the Adult Non-Fiction area using cubicles from the former City Hall building. 

    D.      Patron Concerns

                    a.       None.

    E.       Election of Officers

                    a.       The board needs to elect a President, Vice President, and Secretary to serve for 2022.  This item is tabled until the January meeting.

    F.       Library Director Annual Review

                    a.       Paula will be e-mailing the review form to board members after the meeting.  Please complete it and return to Paula promptly.  She will

                              combine all the responses into one review and sit down with Rita.


Next meeting January 11, 2022.  Paula suggested it should be via Zoom.

Nikki made a motion to adjourn, and April seconded.  MSC    Meeting adjourned approximately 4:38 p.m.


Minutes submitted by April Frank.