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Library Board Minutes

June 2022

DICKINSON AREA PUBLIC LIBRARY
BOARD MEETING MINUTES
JULY 12, 2022


Members Present: Rita Ennen, April Frank, Brian Kopp, Troy Kuntz, Paula Martin

Meeting called to order at 4:05 PM by Vice President Frank.

Minutes from May 10, 2022: See Handout Approved MSP

Expenditures: See Handout Approved MSP

Financial Report: See Handout

Library Director’s Report:
       Staffing:
                4 new PT people hired
                10 PT altogether, most average 16 hours/week
                One staff person out with Covid
                Good attendance for programs
                Book Display: Different theme every week
                         Board members were asked for suggestions

Unfinished Business:
        Building:
                Shelves:
                         Most new shelves are up and filled.

                         Still waiting for some items to be shipped.

                Water:
                         Jade’s office, in basement, and Community Room have some water.

                         Building Reserve Fund can be used to fix roof over Community room.

                         This will cost $46,899. Other areas are being worked on. The west     

                         entrance will have to be closed for a time while the roof work is being

                         done. There is no date for this yet.

                USDA Loan: See handout
                         The city will apply for the loan. The city has reserved $3 million for the

                          library expansion. We have already spent about $1/2 million for the

                          architect and other work. The Foundation Board will be asked to start

                          fund raising.

                Book Mobile:
                          The city applied for a loan for vehicle replacement. They did not get it.

                          They will apply again next time.

                          The Book Mobile will go to the Slope County Fair.

                          It went to Touch a Truck Day. 5000 attended.


                Summer Reading: See Handout.
                          May 28: Incredible growth over last year.

New Business:
   

    Staff Training Day:
        August 19, 2022

        Library will be closed to the public. Approved MSP.

    United for Libraries:
        This is training material to support boards. ND provides free access. Members are

        encouraged to sign up for an account. We will view short videos at future meetings.

    Annual Budget Process: See Handout
        This is an on-going process. Some information has been submitted to the city

        already. Raises for staff and another full time librarian position (teen/young adult)

        have been requested.

    Library Services Policy: See Handout
        See yellow high-lighted passages. Motion to make changes as indicated.

        Approved MSP.

    Library Director Search Process:
        Rita Ennen has resigned as library director. She will be here until December.

        The ad and job description will be updated and should be out soon. The ideal plan

        is to have a new person hired so there is some overlap with Rita for training

        purposes. Rita will also ask the city to use a librarian search consultant.

Next Meeting: August 9, 2022 4:00

Adjourned 5:06 PM

Respectfully Submitted by
Paula J. Martin